Member Area Resources - Risk Management
Procedures for Safe Use of Vehicles

Sample only – develop your own for each vehicle and your circumstances

Items to be included in written procedures for each vehicle could include

• identify the vehicle(s)
• seating capacity
• licence required by driver
• vehicle check list is completed immediately prior to departure or on each day of an extended trip
• seat belt check of all passengers
• camper briefings on trip stops during journeys.

Documented staff responsibilities need to be simple and clearly stated and could include:

• driver (or other staff member if present to be responsible for safety and supervision)
• briefing to be provided prior to departure
• regular checking of passengers behaviour and activity
• behaviour expected of driver & other staff member
• supervision responsibilities at rest stops.

Written procedures for passenger safety briefings

Camper briefing for motor vehicles to include (but not limited to):

• number of campers per bench seat
• seat belt policy
• when windows are open, keep arms, head etc. inside bus or car
• stay seated at all times until told by driver it is OK to move around
• all luggage needs to be securely stored while travellingaisles must be kept clear
• avoid unnecessary conversations with the driver unsafe and unacceptable behaviour relative to each vehicle e.g. restriction on riding on trailer drawbars, the trays of open tray trucks, mudguards, steps, etc.